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Rajasthan Panchayati Raj Rules 1996 (Forms)

Rajasthan Panchayati Raj Rules 1996 (Forms)

Rajasthan Panchayati Raj Rules 1996

 Rajasthan Panchayati Raj Rules 1996

(Forms)

Form I

[See Rule 21 (1)]

Form of the Written Notice of Intention to Make a Motion Expressing Want of Confidence

In the Sarpanch/Up-Sarpanch of …….. a Panchayat

In the Pradhan/Up-Pradhan of …….. a Panchayati Samiti

In the Pramukh/Up–Pramukh of …….. a Zila Parishad.#

To,

The Chief Executive Officer/Development Commissioner, Zila Parishad Rajasthan, Jaipur#

Notice

Sir,

We, the undersigned elected members of the ……… Panchayat/Panchayat Samiti/Zila Parishad# hereby give this notice to you of our intention to make a motion of no-confidence in Shri ……..the Sarpanch/Up-Sarpanch/Pradhan/Up Pradhan/Pramukh/Up-Pramukh# of our Panchayat/Panchayat Samiti/Zila Parishad# and also annex hereto a copy of the proposed motion of no-confidence.

Yours Faithfully,

Place ………..

Date …………

# Deleted whichever is not applicable.

Form II

[See Rule 21(2)]

Form of the Notice of a Meeting of the Panchayat/Panchayat Samiti/Zila Parishad to be held for consideration of the No-confidence Motion Against the Sarpanch/Up-Sarpanch/Pradhan/Up-Pradhan/Up-Pramukh

To,

Shri ……………

Member,

Panchayat/Panchayat Samiti/Zila Parishad ………

Notice

Dear Sir.

This notice is hereby given to you of ……the meeting of Panchayat/Panchayat Samiti/Zila Parishad which shall be held at the office of the said Panchayat/Panchayat Samiti/Zila Parishad on ……… (date) at …….. (time) for consideration of the motion of no-confidence which has been made against Shri ……….. the Sarpanch/Up Sarpanch/Pradhan/Up-Pradhan/Pramukh/ Up Pramukh of the said Panchayat Panchayat Samiti/Zila Parishad

A copy of the motion is annexed hereto.

Chief Executive Officer/Development Commissioner

Place ………

Date ……….

Form III

[See Rule 31]

Panchayat/Panchayat Samiti/Zila Parishad ……..

TADA Bill of Shri …….. Designation ………..

Particulars of journeys and halt

Kind of Journey by Rail, Road, or other

Railways/Motor Lorry/Steamer/Airplane fare

Departure

Arrival

Class

Amount of fare

Station

Date

Hour

Station

Date

Hour

mode

 

Rs.

Ps.

1

2

3

4

5

6

7

 

8

9

 

 

 

 

 

 

 

 

Total

 

 

 

 

 

 

 

 

 

Incidental Charges

Daily Allowance

Local Transport
Actual Expenses

Purposes of Journey

Remarks

Km.

Rate

Amount

No. of days

Rate

Amount

Particulars

Amount

Rs.

Ps.

Rs.

Ps.

Rs.

Ps.

10

11

12

13

14

15

16

 

18

19

 

 

 

 

 

 

 

 

 

 

Amount (in words)

Certificate

1. Certified that I was not provided with any free locomotion at the expense of a Government Local Fund or a Local Body.

2. Certified that the payment of this bill has not been received before.

3. Certified that I have actually traveled in the same class of accommodation for which TA. has been claimed.

4. Certified that on Sunday or another holiday for which daily allowance has been claimed by me, I was actually in camp.

Station: ………..

Date: …………..

…………………….
Signature

Countersignature Counter signed for Rupees (in words)

Abbreviated classification

Controlling Officer
Date:………..
For Treasury Use

Treasury/Bank

Pay Rs …….. Rupees (in words)

Examined and entered

Panchayat Samiti/Zila Parishad Accountant Payee’s discharge

Date

Vikas Adhikari/Chief Executive Officer

Received payment

Paid Rs……..on ……

Vide Cash Book Item No …………

Signature

Cashier Vikas

Adhikari/Chief Executive Officer

Form IV

[See Rule 63]

Assessment of Demand of Taxes for the period ending………

Name of Panchayat ………….. Panchayat Samiti …………. District ……. Name of Tax ……….. Rate of Tax …………..

Name of

 Village

Name of Assessee and father’s Name, occupation, and address

Areas

Current Demand

Total

Remarks

1

2

3

4

5

6

 

 

 

 

 

 

Date: ………..

Signature of Patwari

Form V

[See Rules 64 and 105]

Demand Slip

Book No …………….

S. No. ………….

Village …………….

Panchayat ………

District ………….

Panchayat Samiti ……….

For the Year ………..

(Counter Foil)

Date

Name of Assessee and father’s name, occupation, and address

Name of Tax

Demand

Remarks

Area

Current

Total

1

2

3

4

5

6

7

 

 

 

 

 

 

 

Form VI

[See. Rule 67]

Demand and Collection Register

Panchayat Samiti ……………….

Panchayat ………….

For the year …………

S No.

Name of Village

Name, Father’s Name, Occupation, and Addresses of the assessee

Name of Tax

Areas

Current demand

Total

Ref. to demand slip

Amount paid

Total

Ref. of receipt

Ref. to recovery statement

Remarks

No.

Date

Arrear

Current demand

No.

Date

No.

Date

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Form VII

[See Rule 69(6)]

Cattle Entry Pass (in Red Colour)

Book No …………..

S.No ……………..

Date ……………..

1 Outpost No …………………

2. Name of breeder bringing the cattle ………….. S/o …………Caste …………. R/o ……………….

3. Place from where cattle brought ……….. Tehsil ………………. District …………….. State …………..

S. No.

Kind of Animal

Number

Date of Return

Remarks

1

2

3

4

5

 

 

 

 

 

Special instructions: –

1 . Every trader/owner of cattle must obtain an entry pass failing which he shall be liable to a penalty at the time of departure.

2. The fact of the sale must be got entered in Mela Office immediately after the sale.

3. The fact of entry or exit of cattle for grazing of the incident of death of animal must be got entered on entry pass failing which tax will be charged for the such animal also.

Form VIII

[See Rule 69(4)]

Rawana (White Colour)

Book No …………..

Serial No ………..

Date ………………..

Cattle fair tax recovered from……….. (name of purchaser of cattle) S/o …….. R/O ……… as under :

Description of Cattle

Number

Price

Mela Tax

Remarks

Total

Maximum

Minimum

1

2

3

4

5

6

7

 

 

 

 

 

 

 

Form IX

[See Rule 69(7)]

Registration of Sales

S. No.

Date

Name of purchaser with address

Description of cattle Purchased

Number

Price

Mela tax

Name & address of seller

Total

Max

Min

1

2

3

4

5

6

7

8

9

10

 

 

 

 

 

 

 

 

 

 

Form X

[See Rule 82(4)]

Receipt of Taxes/Octroi Duty

Receipt Book No …………

S. No ……………………..

Village ……………..

Panchayat ……………….

Panchayat Samiti ……………….

District …………………..

 

Name of Depositor
(With father’s name: occupation and address)

Date

Amount received with details

Reference to demand slip

Name of Tax

Amount

No.

Date

1

2

3

4

5

 

 

 

 

 

 

Signature/T.I. of Tax payer

In case of Octroi duty :

Signature of Patwari

Date

Value of goods

Description of goods

Rate of octroi

Amount of octroi

1

2

3

4

5

 

 

 

 

 

Date : ………

Signature of Octroi Collector

Form XI

[See Rule 85 (1)]

Receipt for Transit Goods

Panchayat ……………………

Panchayat Smity……….

District……………..

Book No………………………..

 

S.No…………………

 

 

Date………………….

 

Name of octroi out-post……..

Date………………….

Name of importer………….

S/o…………….

R/o…………………

 

Description of goods

Value

Rate

Amount Rs.

Remarks

1

2

3

4

5

 

 

 

 

 

 

Railway/Goods Receipts No……….

Date………………

Place of dispatch………………..

 

Pass No……………………

Date……………..

Signature of the Importer

Signature of In-charge Octroi Outpost

Form XII

[See Rule 91]

Form of License of Vehicle

Shri………S/o………resident of………has paid the vehicle tax for the year and is permitted to keep a vehicle described below within the Panchayat circle for the aforesaid period.

Description

Sarpanch………………

Panchayat…………..

Form XIII

[See Rule 106]

Form of Demand Notice

Panchayat……………Panchayat Samiti………….. Zila Parishad………..Case No………….Year………………..

To,

…………….
…………….

Particulars
…………………….

In the above case, a sum of Rs………..is due from you and in spite of demand slip dated you did not deposit the outstanding dues, hence you are hereby ordered to deposit the above amount within fifteen days failing which your movable property will be taken under custody and action for the realization of dues will be taken.

Given under may hand seal this day the……………………

Signature of Sarpanch

Form XIV

[See Rule 107]

Warrant of Attachment and Sale

Panchay at………………Panchayat Samiti……………Zila Parishad………..Case No……………..Year………….

Description
………………………

To,

……………..

In the above case a sum of Rs…………….is due from Shri…….S/o…..R/O and the same has not been paid inspite of notice of demand and demand slip and the time limit of 15 days has also expired. In pursuance of Rule 107 under Sub-Section (2) of Section 65 of the Rajasthan Panchayati Raj Act, 1994, you are hereby authorised to take under attachment the movable property of……………….excluding the articles exempted by law and produce the same before the Panchayat, attach and sell the said movable property according to law and deposit the sale proceeds in the Panchayat.

Given under any hand and seal this day the…………………

Signature of Sarpanch

Form XV

[See Rules 115 and 118]

Cattle Pound Register (Kine-House)

S. No.

Date and time of the animal

No. of receipt granted on the entry of the animal

Description of animal

Identification mark of the animal and appearance

Name of the person bringing the animal and place of residence

Name of owner of the animal and place of residence if known

Date, time manner of disposal of the animal i.e., sold, released, or released or treated as unclaimed property

Date

Time

Manner

1

2

3

4

5

6

7

8

9

10

 

 

 

 

 

 

 

 

 

 

Receipt and No. of the disposal of the animal sold released treated as or unclaimed property

No. of days for which the animal remained in kine house

Fine and feeding charges realised

Amount deposited in Panchayat fund or paid to the owner of the animal

Total deposited in Panchayat fund or paid to the owner of the animal

Name and addressed of individual obtaining the animal

Signatures or Thumb impression of individual obtaining the animal

Signature or incharges of cattle pound (Kind House)

Remarks

Find

Feeding Charges

Panchayat fund

Owner of animal

11

12

13

14

15

16

17

18

19

20

21

 

 

 

 

 

 

 

 

 

 

Form XVI

[See Rules 115 and 119]

Receipt for the Entry of Animal (In Two Foils)

Book No………..

Date………………………

Serial No……………..

Panchayat …………………..

Name of Kine-House………………….

Panchayat Samity…….

 

District……………………

 

Date and entry of animal

Name and place of residence of the individual bringing the animal

No. of animals admitted and description etc

Name and place of the residence of the owner if it is known

Kine-House Register Number

Remarks

1

2

3

4

5

6

 

 

 

 

 

 

Signature of Kine-House Incharge

Form XVII

[See Rule 115 and 126]

Pass for the Release of Animal From Kine-House

Book No………..

Date………………………

Serial No……………..

Panchayat …………………..

Name of Kine-House………………….

Panchayat Samity…….

 

District……………………

 

Date and time of entry of the animal

Date and time of release of the animal

No. of animals and description

Name and place of residence of individual taking the animal

Fine realised

Grazing fee realised

Any other recovery

Remarks

1

2

3

4

5

6

7

8

 

 

 

 

 

 

 

 

Signature of Kine-House Incharge

Form XVIII

[See Rules 115 and 126]

Pass for the Release of Animal

(To be Kept in The Panchayat)

Book No………..

Date……………………….

Serial No……………..

Panchayat ………………..

Name of Kine-House………………

Panchayat Samiti……………

 

Serial Number of the Kine House Register

Date and time of release of the animal

Amount of fine

Grazing Fee

Any other recovery

Remarks

1

2

3

4

5

6

 

 

 

 

 

 

Total Including previous total

Signature of Kine-House Incharge

Form XIX

[See Rules 115 and 127]

Receipt to be given to the purchaser of animal

Receipt to be given to the purchaser of animal

Book No……………

Book No………………….

Serial No……….Dated the…..19….

Serial No…. Dated the….. 19…. Name of Name of

Kine House……………

Kine House………..

Panchayat……….

Panchayat……….

Panchayat Samiti……………

Panchayat Samiti…………..

 

Kine-House Register Number

Description o f animal and class

Identification mark or appearance

Name of purchaser of animal and place of residence

Cost at which animals were sold by auction

Particulars of entry in Cash book

Remarks

1

2

3

4

5

6

7

 

 

 

 

 

 

 

Signature of purchaser of animals

Signature of Sarpanch

Form XX

[See Rules 137]

Register of Buildings and other Immovable Property…………

Panchayat…………………

Panchayat Samiti……………..

District………..Year………..19…………

Serial No.

Date of receipt of property

Particulars of property

Value

Purpose of which used

Annual income if any

Remarks

1

2

3

4

5

6

7

 

 

 

 

 

 

 

Form XXI

[See Rule 146]

Panchayat……………..

Panchayat Samiti…………….

District………..Year………..19…………

Serial No.

Date of receipt of property

Particulars of property

Value

Purpose of which used

Annual income if any

Remarks

1

2

3

4

5

6

7

Form XXII

[See Rule 148]

Notice Inviting Objections Regarding Proposed Sale of Abadi Land.

Panchayat……………

Panchayat Samiti……….

Zila parishad………..

Notice

No…………..

Date……………

Notice is hereby given that Shri……S/o………residence of…..has applied to this panchayat the land described below:-

(Description of Land)

If any one has any objection to the sale of the above mentioned land, he should file his objections within one month of the thereof.

[[During the Rajasv abhiyan or Prashasan Gaon ke sang abhiyan or any other abhiyan organised by order of the State Government for sale of land and Patta Vitran], period of filing objections will be seven days in place of one month]

Signature of Panchayat

Signature of Sarpanch

Form XXIII

[See Rule 167(1)]

Sale Deed of Abadi Land

This Deed of Sale is made on the………….day of……….between Panchayat established under the Rajasthan Panchayati Raj Act, 1994 (Rajasthan Act No. 13 of 1994), being a body corporate by virtue of the provisions of Section 9 of that Act, (hereinafter called “the Vendor”, of the one part and……..S/o…….resident of……..(hereinafter called the “Purchaser”), of the other part.

Whereas

1. The land described in the Schedule hereto and more particularly described in the plan annexed hereto which shows it as bounded in red, vests in the Vendor for the purpose of the Vendor.

2. The said land was put up to auction for sale on behalf of the Vendor on day of……….(pursuant to the application of Shri……..for purchase of the land) and the Purchaser’s bid of Rupees………being the highest was accepted.

Or

This said land has been sold by negotiation at market rate of Rs………(applicable for sale by negotiation) and has been auctioned by Resolution No……….dated……….of Vendor Panchayat and confirmed by Panchayat Samiti/Zila Parishad/State Government vide order No……..dated……..

3. The said auction was held in accordance with Rules 150 to 152 of the Rajasthan Panchayati Raj Rules, 1996; as amended upto date and

4. The Purchaser has deposited the said sum of Rupees to the credit of the Vendor.

Now this Deed Witnesses as follows: –

I . In pursuance of the said auction/sale and in consideration of the sum of Rupees……..paid by the purchaser as aforesaid (the receipt whereof the Vendor hereby acknowledges), the Vendor hereby; transfer to the purchaser the land described in the Schedule hereto and more particularly described in the plan annexed hereto which shows it as bounded in red. To hold the same to the Purchaser as absolute owner subject to the payment of such cesses and taxes as may be lawfully assessed or imposed thereon and subject to the restrictions imposed by the Rajasthan Panchayati Raj Act, 1994 and rules and bye-laws made thereunder as for the time being in force.

2. It is hereby agreed that the expression “the Vendor” hereinbefore used includes the successor and assigns of the Vendor, and the expression “the Purchaser” hereinbefore used includes his heirs, representatives, successors and assigns.

(Schedule and Plan to be annexed)

Signed on behalf of…………..Panchayati in pursuance of resolution No……….dated………of that Panchayat.

Signature of Sarpanch/Gram Sevak-cum-Secretary Purchaser’s Signature Witness

No. 1……………….
Witness No. I………………

Witness No. I……………………..

Witness No. II…………………….

Form XXIII -A

[See Rule 157 (1)]

Patta of Residential Land

Gram Panchayat………………

Panchayat Samiti…………………

District……………………..

This Deed in made on the …. ……. day of between (Name of Panchayat) Panchayat established under the Rajasthan Panchayati Raj Act, 1994 (Rajasthan Act No. 13 of 1994), (hereinafter called “the Allotting Authority”) of the one part…………..and S/o, W/o, D/o………resident of………..(hereinafter called “the allottee”), of the other part.

Whereas

The land described in the Scheduled annexed hereto which shows it as bound in red, vests in the Allotting Authority for the purpose of the allotment.

This patta issued in favour of Sh./Smt………..S/o/W/o……….resident of under Rule 157 (1) of the Rajasthan Panchayati Raj Rules, 1996 with following conditions.

1. The aforesaid allottee is in possession of old house more than fifty year/constructed during last fifty years from the date of commencement of the Rajasthan Panchayati Raj Rules, 1996 on Panchayat Abadi Land. The allottee has deposited fce rupees One Hundred/Two Hundred.

2. The area of land is marked in red ink in annexed map plan.

3. The allottee can mortgage the document for taking loan from Government Under taking, Co-operative Bank, Commercial Bank or any other financial institution for reconstruction of the house.

4. The allottee shall be liable to pay all taxes or other charges payable to Government or local authority.

Issued by Gram Panchayat………..on date……..in compliance of resolution No……….

Signature Secretary

Signature Sarpanch

Demarcation –

1. North……………………..

2. South……………………..

3. East………………………

4. West……………………….

Map:- (Land is shown in map is de-marked in red ink)

Measurement: –

North Direction:………………………

South Direction:………………………

East Direction:……………………….

West Direction………………………..

Total area……………………….Sq.Yard.

Signature Secretary

Signature Sarpanch

Not for use
(in red link)

Form-XXIII-B

[See Rule 157(2)]

Allotment of Abadi Land/Regularisation of families possessing hutment/kucha.

Gram Panchayat ………………………..
Panchayat Samiti ………………………..
District ………………………(Rajasthan)

This Deed of allotment is made on the ………day of……..between (Name of Gram Panchayat) Panchayat established under the Rajasthan Panchayati Raj Act, 1994 (Rajasthan Act, No. 13 of 1994), being a body corporate by virtue of the provisions of Section 9 of the that Act, (hereinafter called “the Allotting Authority”), on the one part and Smt. ………… W/o ………… resident of (hereinafter called “the allottee”), of the other part.

Whereas

The land described in the Scheduled annexed here to which shows it as bound in red, vests in the Allotting Authority.

Whereas as family of allottee does not have any house or housing site any where and in possession of abadi land by way of construction a hutment/kutcha house upto year 2003 on the aforesaid land.

Whereas the Gram Panchayat has allotted and handed over possession of the land to the allottee under Rule 157 (2) of the Rajasthan Panchayati Raj Rules, 1996.

Whereas panchayat has agreed to allot above land measuring ……. Sq. yard (maximum 300 yards) on the terms and conditions hereinafter mentioned.

And Whereas the Panchayat had handed over possession of the demised land to allottee on …………………..

Now this Deed Witnesses as Follows:

1. This allotment is being made after following the procedure laid down in the rules.

2. Such land has been allotted free of cost to Smt for residential purpose with reference to his application to the allotting authority.

3. Allottee and his heirs have no right to transfer land to anybody and shall be in possession of allottee himself except provided in condition No.4.

4. To construct the house on this land the allottee will have right to mortgage the document for taking the loan from Government Undertaking. Co-operative Bank or from any other financial institution.

5. This plot can be utilized as residential purpose.

6. The allotting authority reserves the right to cancel the allotment of land if any false information is given by the allottee or if he transfers the plot to any person.

7. The allottee shall be bound to comply with the plans approved by Gram Panchayat for systematic development of village.

8. Allotting authority reserves the right to cancel the allotment, if the applicant violates any condition or provisions of rules. Before cancellation of allotment the allotting authority shall given the opportunity of hearing to the allottee.

9. The allottee shall be liable to pay all taxes or charges payable to Government and other local authority.

Issued by Gram Panchayat ……….. is on date ……… is compliance of resolution No. …………………

Signature Secretary

Signature Sarpanch

Demarcation –

1. North ………………………..

2. South ………………………..

3. East ………………………..

4. West. ………………………..

Map :- (Land is shown in map is demarked in red ink) Measurement :-

North Direction ………………………..

South Direction ………………………..

East Direction ………………………..

West Direction ………………………..

Total Direction : ……………………….. Sq Yard

Signature Secretary

Signature Sarpanch

Form XXIII-C

[See Rule 158]

Allotment of Abadi Land at concessional rate/free of cost

Gram Panchayat ………………………..
Panchayat Samiti ………………………..
District ……………………. (Rajasthan)

This Deed of allotment is made on the ………… day of …….. between (Name of Panchayat) Panchayat established under the Rajasthan Panchayati Raj Act, 1994 (Rajasthan Act, No. 13 of 1994). Being a body corporate by virtue of the Provisions of Section 9 of the that Act. (hereinafter called “the Allotting Authority”) of the one part and ………… S/o ……….. resident of ………….. (hereinafter called “the allottee “), of the other part.

Whereas

Whereas the allottee requested for allotment of land for construction of house at concession rate/free of cost and the Panchayat agree to allottee the same.

Whereas the Gram Panchayat has allotted and handed over possession of the land to allottee under Rule 158 of the Rajasthan Panchayati Raj Rules, 1996.

Whereas the Gram Panchayat has allotted and handed over possession of land to allottee under Rule 158 of the Rajasthan Panchayati Raj. Rules, 1996.

And Whereas Panchayat has agreed to allot land measuring …. Sq. yards (upto 150 yards) on the terms and conditions hereinafter mention for the residential purpose –

And Whereas the Panchayat had handed over possession of the demised land to allottee.

Now this Deed Witnesses as Follows :

1 . The allottee is eligible for allotment at Concessional rate/free of cost.

2. Land which is indicated in the annexed map allotment in red ink is transferred to allottee for residential purpose.

3. Allottee and his heirs have no right to transfer land to anybody and shall be in possession of allottee himself except provided in condition No. 4.

4. To construct the house on this land, the allottee shall have right to mortgage the document by taking the loan from Government Undertaking, Co-operative Bank or from any other financial institution.

5. Such land has been allotted at the rate of ………./- or free of cost to allottee for residential purpose with reference to his application, as per the provisions of the Rajasthan Panchayati Raj Rules, 1996.

6. This plot can be utilized as residential purpose.

7. The allotting authority reserves the right to cancel the allotment of land if any false information is given by the applicant or if he transfers the plot to anybody else.

8. The allottee will be bound to comply with the plans approved by Gram Panchayat with a view to systematic development of village.

9. Allotting authority reserves the right to cancel the plot if the applicant violates any condition or provisions of the rules. Before cancellation of such plot the allotting authority shall give the opportunity of hearing to the allottee.

10. The allottee shall be liable to pay all taxes or charges payable to Government and other local authority.

Issued by Gram Panchayat ………. is on date …….. is compliance of resolution No ………………………..

Signature Secretary

Signature Sarpanch

Demarkation:

1. North: ………………………..

2. South: ………………………..

3. East: ………………………..

4. West: ………………………..

Map: – (Land is shown in map is demarked in red ink) Measurement: –

1. North Direction: ………………………..

2. South Direction: ………………………..

3. East Direction: ………………………..

4. West Direction: ………………………..

Total Area………………………..Sq. Yard.

Signature Secretary

Signature Sarpanch”

Form XXIV

[See Rule 168 (1)]

Patta Bahi (Register of Sale Deeds) of Abadi Land

Panchayat ……………. Panchayat Samiti ………….. District …………

S.No.

File No.

No. and date of order of Panchayat and date of confirmation by higher by authority, if any

Plot No. & Size

Total Cost of

Name of person obtaining Sale Deed

Signature of Recipient of Patta

Signature of Secretary/Sarpacnch

Date of sending of monthly statement to Panchayat Samiti from No…;to….

1

2

3

4

5

6

7

8

9

 

 

 

 

 

 

 

 

 

Form XXV

[See Rule 180]

Register of Works

Name of Panchayat ……………………..

Panchayat Smiti ……………………………..

Particulars of work ……………..

S.No.

Date of Commencement of work

Amount sanctioned for the work

Amount spent

Name of person obtaining Sale Deed

Signature of Recipient of Patta

Remarks (Date of payment for wages/material be indicated)

Material

Wages

1

2

3

4

5

6

7

8

 

 

 

 

 

 

 

 

Form XXVI

[See Rule 191]

Form of Agreement

An agreement made this ……….. day of ………. between ………. (herienafter called the approved supplier which expression shall where the context so admits, be deemed to include his heirs, successors, executors and administrators) of the one part and Panchayat/Panchayat Samiti/Zila Parishad, which expression shall, where the context so admits be deemed to include its successors in office and assigns of the other part.

2. Whereas the approved supplier has agreed with the ……. Panchayat/Panchayat Samit/Zila Parishad to supply ………. all these articles set forth in the Schedule appended hereto in the manner set forth in the conditions of the tender and contract appended herewith and at the rates set forth in column ……… of the Schedule.

3. And whereas the approved supplier has deposited a sum of Rs ……….. in:

(I) Cash/Bank Draft/Banker Cheque No …….. dated …….

(II) Post office/Saving Bank Pass Book duly hypothecated to the Panchayat/Panchayat Samiti/Zila Parishad

(III) National Saving Certificates/Defence Saving Certificates/Kisan Vikas Patra or any other instrument under National Savings Scheme. (The Certificates being accepted at their surrender value).

4. Now these present witness –

(1) In consideration of the payments to be made by the said Panchayat/Panchayat Samiti/Zila Parishad at the rates set forth in the Schedule hereto the approved supplier shall duly supply the said articles set forth in ………. and …….. thereof in the manner set forth in the conditions of the tender and contract.

(2) The conditions of tender and contract for open tender as enclosed to the tender notice No …… dated ……… and also amended to this agreement will be deemed to be taken as part of this agreement an are binding on the parties executing this agreement.

(3) Letters No …………. received from tenderer and letter Nos. ………….. issued by the Panchayat/Panchayat Samiti/Zila Parishad and appended to this agreement shall also form part of this agreement.

(4)(a) The said Panchayat/Panchayat Samiti/Zila Parishad do hereby agree that if the approved supplier shall duly supply the said articles in the manner aforesaid and observe and keep the said terms and conditions, the Panchayat/Panchayat Samiti/Zila Parishad will through ……….. pay or cause to be paid to the approved supplier at the time and the manner set forth in the said conditions, the amount payable for each and every consignment.

(b) The mode of payment will be as specified below:-

1 : ………..

2 : ………..

3 : ………..

5. The delivery shall be effected and complied within………. period of……… from the date of this agreement and/or the date or order ……….

S. No.

Item

Quantity

Delivery Period

1.

 

 

 

2.

 

 

 

6. (1) In case of extension in the delivery period with liquidated damages, the recovery shall be made on the basis of following percentage of value of stores which the tenderer has failed to supply

Note – (I) Fraction of a day in reckoning period of delay in supplies shall be eliminated if it is less than half a day.

(II) The maximum amount of agreed liquidated damages shall be 10%

(III) If the supplier requires an extension of time in completion of contractual supply on account of occurrence of any hindrances, he shall apply in writing to the authority which had placed the supply order, for the same immediately on occurrence of the hindrance but not after the stipulated date of completion of supply.

(2) Delivery period may be extended with or without liquidated damages of the delay in supply of goods is oh account of hindrances beyond the control of the tenderer.

7. All disputes arising out of this agreement and all questions relating to the interpretation of this agreement shall be decided by the Government and the decision of the Government shall be final.

In witness whereof the parties hereto have set their hands on the ……..day …..

Signature of the Approval Supplier

Signature for and on behalf of the Panchayat/Panchayat Samiti/Zila Parishad

Date ………..

Witness No. I …….

Witness No. II …….

Date …………….

Witness No. I …….

Witness No. II …….

From XXVII

[See Rule 194(4)]

Budget Estimate of a Panchayat

Panchayat Samiti………………

For the year 20……..20………

Panchayat……………

Zila Parishad………………..

Estimated Income

 

Estimated Expenditure

S. No.

Head wise sanctioned budget of previous year

Actual Income of previous year

Estimated Income of the year 20……..20……

S. No.

Head of expenditure

Sanctioned budget of previous year

Actual expenditure of previous year

Estimate expenditure of the year 20……..20…….

Remarks

1

2

3

4

5

6

7

8

9

10

1.
2.

Opening Balance
Own income from taxes
(i) Tax on buildings
(ii) Octro including on country liquor
(iii) Pilgrims tax
(iv) Vehicle tax
(v) Water Tax
(vi) Tax on commercial crops
(vii) Any other tax

1

General Administration
(I) Pay of establishment
(II) Traveling allowanace

(A) of establishment
(B) of Panch and Sarpanch

(III) Honorium of Sarpanch/Meeting/Allowance/Refreshment in meeting
(IV) Contingencies(Office expenses, stationery, postage, etc.)
(V) Payment of Collection charge to Patwari.

2

Construction of public streets, draines, latrines, soak pits

3.

Own income from non-tax revenues
(I) Fees
(II) Penalties and fmes
(III) Abadi and

(A) Sale of land
(B) Temporary use of land

(IV) Water Reservoirs

(A) fisheries
(B) Contract for Singhada etc
(C) Tank bed cultivation
(D) Irrigation charges
(E) Natural produce of trees on Tank Bank

(V) Grazing charges

(A) Grazing chages
(B) Sale of natural produce.
(C) Penalties from Trespassers

(VI) Agricultural Farms/Orchards
(VII) Local Fairs
(VIII) Sale of hides and skins of dead animals
(IX) Cattle Pound receipts
(X) Sale of Ration Cards
(XI) Sale of unserviceable articles

(A) Shops and sites
(B) Licenese fees
(C) Patta fees
(D) Others

3.

Construction of buildings (Schools, Dispensary, Anganwadi etc.)

4.
(A)
(B)

Drinking water supply
Original works
Repairs to

(I) Hand pumps
(II) Wells
(III) Maintenance and construction of river ghats or ghats on tanks or ponds.

5.

Sanitation and construction of drains etc.

6.

Lighting:
(A) Establishment
(B) Maintenance
(C) Other Requisites

7.

Burning and Burial grounds
(A) Construction
(B) Maintenance

8.

Cattle Pounds
(A) Establishment and maintenance
(B) Contingencies
(C) Remuneration to Pound Keeper/Contractor

9.

Medical relief (Vaccination, family welfare camps)

4.

Grant-in-aid from the Government
(I) General grant-in-aid @ Rs. 11/- per capita. In Lieu of share of land revenue.
(II) Maintenance grant for repair of school building etc.
(III) General purpose grant for sanitation, electricity, repair of rural roads etc.
(IV) Grant-in-aid to new Panchayats
(V) Incentive grant.
(VI) development grant/Matching share.

10.

Maternity and Child Welfare (Anganvadi Centers)

11.

Public Health (Prevention of diseases)

12.

Maintenance of public building vested in the Panchayat including school. buildings

13.

Primary Education
(I) Construction of schools
(II) Construction of quarters for teachers Slaughter houses

(I) construction
(II) Repairs

14.

Slaughter houses
(I) Construction
(II) Repairs

5.

Grant-in-aid from Central Government through the D.R.D.A for
(I) jawahar Rozgar Yojana
(II) Apna Gaon Apna Kaam
(III) Other Schemes.

15.

Village defense

16.

Development of Agricultural and Forestry
(I) Agriculture farms/Orchards
(II) Development of grazing grounds.
(III) Social forestry.
(IV) Plantation on road sides.
Waste land development.

6.

Grant-in-aid through Panchayat Samit/Zila Parishad for:

(I) Maintenance of hand pumps and other water Supply Scheme

(II) Maintenance of stud bulls.
(III) other grants for development/maintenance functions.

17.

Census

18.

Family Planning

19.

Maintenance of stud bulls

20.

Breeding and protecting cattle

21.

Village industries

22.

Assistance for fire.

7.

Sums received by way of donations/contributions for Development.

23.

Welfare of the people

(I) Maintenance of Akhadas/Clubs
(II) Radio/T.V.
(III) Social and cultural activities
(IV) Library and reading room

8.

Sums ordered by a Court or a department to be placed to the credit of Panchayat Funds.

9.

Miscellaneous receipts (interest etc.)

24.

Other works of public utility

25.

Miscellaneous/Audit fees

10.

Loans, deposits advances
(I) Loan from State Govt./financial Corporation

(II) Deposits

(A) Contractors
(B) others

(III) Advances

26.

Loans, deposits and advances
(I) Repayment of loans
(II) Repayment of deposits
(III) Repayment of advances

28

Closing balance

11.

Total Receipts

29.

Grand total

12.

Grant Total
(including opening balance)

Total Rs.

Total Rs.

Form XVIII

[See Rule 194(4)]

[Part (A)]

Budget estimate of Panchayat Samity………..Zila Parishad…………..

Receipts

 

Expenditure

S. No.

Head wise sanctioned budget of previous year

Actual Income of previous year

Estimated Income of the year 20……..20……

S. No.

Head of expenditure

Sanctioned budget of previous year

Actual expenditure of previous year

Estimate expenditure of the year 20……..20…….

Remarks

1

2

3

4

5

6

7

8

9

10

1.

Opening Balance

1.

2515-General administration
(I) Pay of establishment including dearness and other allowances.
(II) Traveling allowances

(A) Of establishment
(B) Of Chairperson

(III) Honorarium of Chairperson
(IV) Contingencies (P.O.L., stationery, postage, telephone, electricity and other expenses)

2.

Own income form taxes

(I) Trades, callings, professions and industries (P.S)
(II) Education Cess(P.S.)
(III) Fairs(P.S./Z.P.)
(IV) Entertainment tax(P.S)
(V) Water rates(P.S./Z.P)
(VI) Surcharges on stamp duty(Z.P.)
(VII) Surcharges on sale of Agricultural produce (Z.P.)

3.

Own income from non-Tax revenues
(I) Appeals fees(P.S.)
(II) Auction of bone contracts (P.S.)
(III) Agricultural farms
(IV) Tractor/Bull dozer/Truck etc. (P.S.)

2.

2202-Primary Education
(I) Pay of establishment including dearness and other Allownaces
(II) Traveling allowances
(III) Other contingencies
(IV) Non-formal education
(V) O.B.B.
(VI) 2225-Incentive to S.C./S.T.
(VII) 2575-B.A.D.P.
(VIII) 2705-C.A.D.

4.

Grant-in-aid from the state Government
(I) 3604-General grant in aid in lieu of share of land revenue @ Rs. 1.25 per capita (P.S.)
(II) 2515-Non-plan) -Establishment grant for Administrative expenses including pay and allowances (P.S./Z.P.)
(III) maintenance grant (P.S./Z.P.)
(IV) Incentive grant (P.S./Z.P)
(V) 2215-water supply and cleaning (P.S./Z.P)
(VI)2215 – (plan-Rural) sanitation Programme P.S./Z.P)
(VII) 2202-Primary education P.S./Z.P)
(VIII) 2202- Non-formal education (P.S.)
(IX) 2201-operation Black Board (P.S./Z.P)
(X) 2810-Non-conventional sources of energy (improved Chulha)(Z.P)
(XI) 2216-Rural housing assistance (P.S./Z.P)
(XII) 2211-Family welfare (P.S./Z.P)
(XIII) 2225-Incentive to S.C./S.T. (P.S./Z.P)
(XIV) 2575-B.A.D.P. (P.S./Z.P)
(XV) 2705-C.A..D.(P.S./Z.P)
(XVI) Development of wayside facilities on highways

3.

Expenses from own income

(I) Siting fees/Refreshment in meetings
(II) Audit fees.
(III) Conveyance advance
(IV) Gratuitous relief
(V) School articles/equipments(out of education cess)
(VI) construction/Repair of school buildings(do)
(VII) Repair of residential quarters, office building and other property.
(VIII) Development of agricultural farms/tanks etc.
(IX) Collection charges to patwaries.
(X) P.OL. In excess of prescribed limit.
(XI) Purchase/repair of jeep etc.
(XII) Purchase of furniture/other equipments.
(XIII) Any scheme to increase revenues
(XIV) Others

4.

2215-water supply and cleaning

(I) Salaries
(II) maintenance

5.

Grant-in-aid from Central Government through D.R.D.A. For
(I) 2505-J.R.Y Establishment (P.S.)
(II) Indira Avas(P.S.)
(III) Jeevan Dhara(P.S)
(IV) Apna Gaon Apna kaam(P.S./Z.P)
(V) 30 Zila 30 kaam (P.S./Z.P)
(VI) United fund (P.S./Z.P)
(VII) Assured employment scheme(P.S.)
(VIII) TRYSEM

5.

2215 (Plan) Rural sanitation programe

(I) subsidy to B.P.L. For house hold latrines etc.
(II) Latrines/Urinals in schools.
(III) Soak pits/drain on Hand pumps/storage tanks.

6.

2810-Non-conventional sources of energy
(I) Subsidy for improved Chulla
(II) Other expenses

6.

Public contribution/donations

7.

2216-Rural housing assistance

7.

Loans, deposits and advances
(I) Loans from State Government/Financial corporation for shops, housing market etc. (P.S./Z.P)
(II) Deposits:(P.S./Z.P)
(A) Contractors.
(B) Others
(III) Advances(P.S./Z.P)

8.

2211-Family welfare

9.

Development of wayside facilities on highways

8.

Miscellaneous(interest etc.)

10.

Expenditure on Scheme of rural employment and poverty alleviation

(I) Indira Avas
(II) Jeevan Dhara
(III) Apna Gaon Apna Kaam
(IV) 30 Zila 30 Kaam
(V) TRYSEM
(VI) United fund
(VII) Assured employment scheme
(VIII) others

9.

Total receipts

10.

Grand total (including opening balance)

11.

Loans for
(I) Rural housing
(II) shops, markets etc.

12.

Total expenditure

13.

Closing balance

14.

Grand total(including closing balance)

Total Rs,

Total Rs,

Vikas Adhiari/Chief Executive Officer

Form XXVIII

[See Rule 194(4)]

Part – B

Detailed estimate of fixed charges viz. Pay of Officers and establishment of Panchayat

Samity………

Zila Parishad………………..

For the year…………………..

 

Account Head

Serial Number

Name or Number

Designation

Minimum of pay scale

Rate of increment

Maximum of pay scale

1

2

3

4

5

6

7

 

 

 

 

 

 

 

Actual on 1st March

Amount of provision for the period from march to February

Date of increment falling due within the period

Amount of increment

Total of column 9 &11

Revised estimate for the current year

Remarks

8

9

10

11

12

13

14

 

 

 

 

 

 

 

Part – C

Statement showing the actual expenditure of Panchayat Samity…………..
Zila Parishad …….for the year…..

Head

Original budget

Change during the year

Final budget for the year

Actuals

Variations

Remarks

1

2

3

4

5

6

7

 

 

 

 

 

 

 

Form XXIX

[See Rule 229]

Cash Book

Panchayat………….Samiti……….Zila Parishad………………..Year
19………19……………………

S. No.

No. of receipt/Cheque/D.D./Challan and date

From whom received

Particulars

Ledger A/C. No.

Amount

Classification on of Head of Account

Cash

Post Officer/Bank/Treasury

1

2

3

4

5

6

7

8

 

 

 

 

 

 

 

 

Payment

S. No.

Voucher and date

To whom paid

Particulars

Ledger A/C. No.

Amount

Classification on of Head of Account

Cash

Post Officer/Bank/Treasury

1

2

3

4

5

6

7

8

 

 

 

 

 

 

 

 

 

Form XXX

From XXX

[See rule 230]

[See Rule 230]

Counter Foil

Receipt

……..Panchayat/Panchayat Samity

Zila Parishad

……..Panchayat/Panchayat Samity

Zila Parishad

Book No……..

No………..

Book No……..

No………..

Received from Shri…………………

Received from Shri………………

Item No. Particulars Period Amount of demand of Payment

…………………………

Register

Rs. (In Words)………………………

…………………………………………..

On account of ……………………..

Total in word Rs……………………………….

For the period……………………….

Head of Office

Head of Office

Cashier

Cashier

Form XXXI

[See Rule 234]

Claim for Payment

Bill No ……………. Date …………………
Head of Account …………………………….

No. of Voucher

Particulars

Amount(Rs.)

To be entered by Drawing Office received contents Signature and designation of Head of Officer

 

Total rs. (in words)

Appropriation for the current Including this bill Rs………….
Balance available Rs……………

For Office Use

Pay Rs. ………..

Accountant

Head of Office

Date ……………..
Place ………………

Paid Rs …………….on ……..(date) vide cash book item No ……………..

Cashier

Form XXXII

[See Rule 236]

General Ledger

Panchayat………

Panchayat Samiti…………..

Zila Parishad……………..

For the year

Date

Particulars

Cash Book Folio No.

Dr. Amount

Cr Amount

Balance Amount

1

2

3

4

5

6

 

 

 

 

 

 

Form XXXIII

[See Rule 237]

Register of Revenue Realised

Panchayat………

Panchayat Samiti………………..

Zila Parishad…………………..

 

S. No.

Name of tax prayer or any other person from whom sums recovered

Monthly rate if any Rs.

Arrears of the last year

Current demand

Total column (4 & 5) Rs.

Receipt No. & date and cash book page No. where amount credited

Amount Rs.

Total collection

Amount written off Rs.

Balance 6-(9+10) Rs.

Initials of the Secretary

1

2

3

4

5

6

7

8

9

10

11

12

 

 

 

 

 

 

 

 

 

 

 

 

Form XXXIV

[See Rule 239]

Stock Register

Panchayat………

Panchayat Samiti………………..

Zila Parishad…………………..

For the year…………

Receipt

S. No.

Date of purchase

Full Particulars

Balance in hand

No. or quantity

Total

Cost

1

2

3

4

5

6

7

 

 

 

 

 

 

 

Issue

Reference voucher No.

To whom issued or for what purpose

No. or quantity issued

Balance

Reference of issuing indent No.

8

9

10

11

12

 

 

 

 

 

Form XXXV

[See Rule 239]

Quarterly Statement of Accounts

Panchayat………

Panchayat Samiti………………..

Zila Parishad…………………..

For the year…………

Revenue

Account head

Principal head of Revenue

Budget head estimate for the year

Actual revenue during the quarter

Cumulative up to the end of the quarter

1

2

3

4

5

 

As per budget head of Expenditure

 

 

 

Payments

Account head

Principal head of Expenditure

Budget head estimate for the year

Actual expenditure during the quarter

Cumulative total up to the end of the quarter

1

2

3

4

5

 

As per budget head of Expenditure

 

 

 

 

Form XXXVI

[See Rule 246(1)]

Abstract of Annual Account for the year………..

Panchayat………

Panchayat Samiti……………

Zila Parishad…………………..

Revenue

Account head No.

Principal head of Revenue

Budget Provision

Actuals

Savings (-)
Excess (+)

1

2

3

4

5

 

As per budget head of Expenditure

 

 

 

Payments

Account head No.

Principal head of Expenditure

Budget Provision

Actuals

Savings (-)
Excess (+)

1

2

3

4

5

 

As per budget head of Expenditure

 

 

 

 

Form XXXVII

[See Rule 246(2)]

Statement in Grant-in-aid Received and spent during the year…………

Panchayat………

Panchayat Samiti………………..

Zila Parishad…………………..

 

Sr. No.

Department

Name of the Scheme

Amount received during the year

Amount spent during the year

Particulars about completion certificate etc.

1

2

3

4

5

6

 

 

 

 

 

 

 

Form XXXVIII

[See Rule 26(3)]

Statement of Loans Received from…..and Payments made
during the year
……

Panchayat………

Panchayat Samiti………………..

Zila Parishad…………………..

 

Sr. No.

Name of Department to which the loan relates

Reference No. and date of sanction

Purpose for which loan was granted

Dates on which loan which was received

No. of installments fixed

Amount received

Amount that became due for repayment during the year including arrears, if any

Amount actually repaid

Balance unpaid installment if adjusted out of gran-in-aid.

1

2

3

4

5

6

7

8

9

10

 

 

 

 

 

 

 

 

 

 

 

Form XXXIX

[See Rule 246(4)]

List of Works for the Year………..

Panchayat………

Panchayat Samiti………………..

Zila Parishad…………………..

For the year…………….

S. No.

Name of Village

Particulars of work

Date of commencement

Amount sanctioned

Amount spent

Other particulars whether carried out departmentally or through contract, date of completion etc.

1

2

3

4

5

6

7

 

 

 

 

 

 

 

 

Form XL

[See Rule 246(5)]

Statement of Assets and Liabilities

Panchayat………

Panchayat Samiti………………..

Zila Parishad…………………..

For the year…………….

Liabilities

Assets

Head

Amount

Head

Amount

 

1. Deposits-

1. Loans (Recoverable)

(1) Security deposits from Government servant.
(2) Deposits from Contractors and firms
(3) Other deposits

……….
……….
……….

(1) Agriculture
(2) Taccavi
(3) Co-operative
(4) Industrial
(5) Community development

………..
………..
………..
………..
………..

Total

……….

Total

………..

2. Loans repayable to the State:

 

2. Advances:

 

(1) Agriculture
(2) Taccavi
(3) Co-operative
(4) Industrial
(5) Community

 

(1)Miscellaneous Advance
(2) Permanent Advance
(3) Advance to Government Servants
(Festival, food grains, development Conveyance, Housing)

………..
………..
………..

Total

……….

Total

………..

3. Other Loans

 

3. Investment

 

4. Bills Payable

 

4. Gran-in-aid

 

5. Un—utilised specific

 

5. Interest accrued on loans

 

Cash balance:………….

 

(1) In Hand ………….

 

(2) In P.D. Account ………….

 

Total

………..

Total

………..

Grand Total

……….

Grand Total

………..

 

Form XLI

[See Rule 305]

Driver’s Log Bock

Panchayat…………..

Zila Parishad……………

Vehicle No………..

Date

Time out

In

From

To

Route

K.M. Reading at Commencement of journey

Details of journey KM Reading at the end of journey

1

2

3

4

5

6

7

8

 

 

 

 

 

 

 

 

Distance travelled in Kms

Purpose of

Name of persons or particulars of articles carried

Authority for making journey

Petrol/Diesel in litters

Supplies Lubricating oil in litters

9

10

11

12

13

14

 

 

 

 

 

 

Signature of user

Recoveries to the effected if any Rate

Amount

Signature of Controlling Officer

Remarks

16

17

18

19

20

 

 

 

 

 

 

Form XLII

[See Rule 305]

Stock Register

Panchayat…………..

Zila Parishad……………

Vehicle No………..

Date

Petrol/Diesel/Power Line

Oil

Spares and replacement

Repair

Miscellaneous

Purchase Price

Remark

1

2

3

4

5

6

7

8

 

 

 

 

 

 

 

 

 

From XLIII

[See Rule 305]

List of Tools and Equipment with the Vehicle

Panchayat…………..

Zila Parishad……………

Vehicle No………..

Sr. No.

Name of tool

Quantity received

Date of receipt

Signature of Driver

Date on which checked

Initial of Controlling officer

1

2

3

4

5

6

7

 

 

 

 

 

 

 

 

Form XLIV

[See Rule 328]

Register of Applications for Inspection/grant of Copies

S. No.

Name & Address of applicant

Date and application

Whether urgent or ordinary

Particulars of the document of which copies/inspection is sought

Amount to be paid including search fee

Date and time on which inspection made

Date of supply of copy/dispatch by post

Signature of the person inspecting/receiving copy

Remark

1

2

3

4

5

6

7

8

9

10

 

 

 

 

 

 

 

 

 

 

 

Form XLV

[See Rule 353]

General Ledger

Annual Adminstration Report ….Panchayat…….Panchayat Samiti
Year of……..

1. Name of Village and its population under Panchayat Samiti

(i) Name of Villages

Population

(A)

 

(B)

Total………..

2. Details of concern Panchas and Sarpanches.

S.C.

ST

Other B/C

Other Classes

Total

Male

Female

Male

Female

Male

Female

Male

Female

Male

Female

1

2

3

4

5

6

7

8

9

10

 

 

 

 

 

 

 

 

 

 

1. Unanimous Elected

2. Contested Elected

3. Name of the Instituted Panchases

Total………….

4. Writs and Appeals against Panchases & Sarpanch

5. Names of Panches whose offices have been declared to have been vacated under Section 39 of the Rajasthan Panchayati Raj Act, 1994.

6. Names of Sarpanch or Up-Sarpanch whose office has become vacant under Section 41 of the Rajasthan Panchayati Raj Act, 1994.

7. Has any action been taken against the Panchayat under Section 94 of the Rajasthan Panchayati Raj. Act, 1994.

8. Details of meetings :-

(I) Total number of Gram Sabha meetings.

(II) Total number of meetings of the Panchayat for.

(A) Development works

(B) Administrative matters

Total A & B

(III) Meetings postponed due to incomplete quorum.

(IV) Resolutions passed unanimously

(V) Resolutions passed by majority.

9. Details regarding staff:-

(A) Secretary: –

(I) Name.

(II) Age.

(III) Educational qualifications

(IV) Trained or untrained

(V) Regular/on contract.

(VI) Full time or part time.

(VII) Pay per month, if on contract

(VIII) Does he work in any other Panchayat, if yes, then mention the name of such panchayat

(B) Other Staff/Contractors for Kine House/Sanitation etc.

(I) Other Clerks (No.)

(II) Peons (No.) .

(III) Staff for lighting (No.)

(IV) Sanitary (No.)

(V) Watch and ward :

(A) Honorary (No.)

(B) On Contract (No.)

(C) In how many villages such arrangements have made by Panchayat (No.)

10. Has panchayat rendered any assistance in natural calamities like fire, flood etc.

(I) No. of families given protection

(II) Estimated value of property saved.

(III) No. of village in which fire/food occurred

11. Has Panchayat organised voluntary labour force for community works and works for uplift of the people ? If yes, then give:-

(I) Number of people participated

(II) Number of hours devoted.

(III)Name of works executed

12. Fairs and hats.

(I) Fairs and hats organised by panchayat (No.)

13. Amount of Small Savings Certificates sold.

14. Has Panchayat seemed life and General Insurance business ? If yes, then:-

(I) No. of persons insured.

(II) Amount of general insurance business secured.

15. Has Abadi Land been allotted free of cost to the persons belonging to Scheduled Castes and Scheduled Tribes ? If yes, then:-

(I) Number of families to whom allotted.

(II) Sq. Yards of Land allotted.

16. (I) Does Panchayat undertake and render the Postal Services.

(II) No. of villages not having Postal facility.

17. No. of Panchas and Sarpanch who have attended the Training or other Camps also mention the no. of camps).

18. When the accounts of Panchayat were audited (Date).

19. Name of officials who have inspected Panchayat.

Name of the Officer

Date

20. Details regarding bye-laws passed by Panchayat (copy to be enclosed).

 

Part ‘B’

Physical progress of activities of panchayat during the year

(I)

General functions:-

Unit

(A) Cases in which relief was mobilised in natural calamities

No.

(B) Cases in which encroachments on public properties were removed.

No.

(II)

In the sphere of administration:-

 

(A) For how many villages located in Panchayat circle, development plans were prepared.

No.

(B) In how many villages the premises were numbered.

No.

(III)

Agriculture including Agriculture extension:-

 

(A) Was any waste land developed, how much?

Acres

(B) In how many villages grazing lands were maintained?

No.

(IV)

Animal husbandry dairying and poultry

 

(A) In how many cases medical facilities for cattle provided

No.

(B) Artificial Insemination service provided.

No.

© Maintenance of stud bulls.

No.

(V)

Social and farm foresty, minor forest produce, fuel and fodder:-

 

(A) for the improvement of agriculture how many model agriculture farms were established.

Acres

(B) How many trees were planted on the sides of village and district roads and other public lands under its control?

No.

© Village forests raised.

Acres

(VI)

Khadi, village and cottage industries:-

 

(A) Village industries aided.

Names

(B) How much amount given as aid, loans and advances

Rs.

(VII)

Drinking water:-

 

(A) Construction, repairs and maintenance of drinking water wells, tanks & ponds.

No.

(B) Prevention and control of water pollution.

No.

© Maintenance of hand pumps and pump and tank schemes.

No.

(VIII)

Roads, buildings culverts, bridges, ferries, water-ways and other means of communication:-

 

(A) Construction, maintenance and repairs of public streets.

Km.

(B)Construction, maintenance and repairs of drains.

Metres

© Construction, maintenance and repairs of bunds.

No.

(D) Construction, maintenance and repairs of bridges/culverts.

No.

(IX)

Rural electrification including providing for and maintenance of lighting of public streets and other places:-

 

New lamps installed for lighting

No.

(X)

Education (Primary):-

 

Position of enrolment and attendance in primary Schools-how many boys and girls out of each one hundred boys and girls of the school going age group were enrolled and how many of such boys and girls were attending the school:-

 

(A) Enrolment, as on 15th August:

 

(1) Boy

No.

(2) Girls

No.

(B) Attendance, as on 1st March:

 

(1) Boys

No.

(2) Girls

No.

(XI)

Cultural activities:-

 

(A) Established and maintenance of akharas clubs and other places of recreation and games.

No.

(B) Established and maintenance of theatres for promotion of art and culture

No.

© Public television and radio-sets installed.

No.

(XII)

Rural sanitation:-

 

(A) Cleaning of public roads, drains, tanks, wells and other public places.

No.

(B) Maintenance and regulation of burning and burial grounds.

No.

© Construction and maintenance of rural latrines, facility parks, bathing platforms, soak pits etc.

No.

(XIII)

Public health and family welfare:-

 

 

In how many villages infectious disease spread and out of those in how many villages measures were taken to prevent it.

No.

(XIV)

Construction and maintenance of Cattle sheds, ponds and cart stands.

 

(A) Cattle ponds established and maintained.

No.

(B) For the supply of water to animals for how many ponds arrangements were made for excavation, cleaning and maintenance.

No.

(XV)

Maintenance of Public parks, play grounds etc:-

 

(A) Layout and maintenance of play grounds.

No.

(B) Layout and maintenance of public parks.

No.

(XVI)

Any other activity which is in furtherance of functions enumerated in the First Schedule to the Act.

 

 

Part – C

Income and Expenditure Statement

Panchayat………

Fanchayat Samiti………………..

Zila Parishad…………………..

For the Year……………

S. No.

Particulars

Amount assessed during the year

Amount realized

Total

Last year

Balance

Expenditure

From last years balance

From current

Current year

Total

1

2

3

4

5

6

7

8

9

10

1

Heads of Revenue
Own income from taxes

(i) Tax on buildings
(ii) Octroi including on country liquor
(iii) Pilgrims Tax
(iv) Vehicle Tax
(v) Water Tax
(vi) Tax on commercial crops
(vii) Any other tax

1

Heads of Expenditure
General Administration

(I) Pay of establishment
(II) Traveling allowance

(A) of establishment
(B) of Panch and Sarpanch

(III) Honorium of Sarpanch/Meeting/Allowances/Refreshment in meeting
(IV) Contingencies (office expenses, stationery, postage etc.)
(V) Payment of collection charges to Patwari

2.

Own income from non-tax revenues

(I) Fees
(II) Penalties and fines
(III) Abadi and

(A) Sale of land
(B) Temporary use of land

(IV) Water Reservoirs

(A) Fisheries
(B) Contract for Singhada etc.
(C) Tank bed cultivation
(D) Irrigation grounds
(E) Natural produce of trees on Tank Bank